Privacy
It is AGCAS policy to protect personal information which has been provided by members, staff, customers, stakeholders and other individuals with whom it has contact, from misuse which might lead to the infringement of their personal privacy or might negatively affect their well being in any way.
These guidelines are intended to affirm this policy.
1. Collection, retention and disposal of personal information (including images)
i) AGCAS will adhere to current UK Data
Protection Legislation.
ii) It will collect and retain only that personal
information it needs and for
as long as necessary.
iii) It will allow individuals access to the personal
information held on them.
iv) It will give individuals regular opportunities to
update personal
information held on them.
v) Photographs may on occasion be taken at AGCAS
events for use only in
AGCAS
publications including its website. This will be made clear
in
publicity or booking
documentation.
vi) Cookies may be collected for the purpose of website
functionality and for
AGCAS's own use. No data
collected as a result will be passed to any
third party.
vii) AGCAS will take all reasonable steps to ensure that
all personal
information it holds on
individuals is secure and that all hard copy and
electronic data is disposed of
appropriately.
2. Publishing and sharing of personal information (including images)
i) AGCAS will not publish or share personal
information on its website or
elsewhere without the permission
of the individual concerned other as
required by law or as detailed
below.
ii) Members representing AGCAS, whether as board
members, task group
members, writers, trainers or
any another capacity will normally be
expected to give permission for
their email address, job title and
workplace address to be
published or shared in certain circumstances.
This will be made clear on
joining and as appropriate.
iii) Other members will normally be expected to give
permission for limited
personal details, restricted to
name, job title, telephone number, email
address, employer and workplace,
to be published and shared with
other members only via
AGCAS's Directory of Members. This will be made
clear on joining and as
appropriate.
iv) AGCAS employees will normally be expected to give
permission for their
name, job title, telephone
number, email address and the address of
the AGCAS office to be shared
and published in AGCAS publications. This
will be made clear at the outset
of employment and as appropriate.
v) AGCAS will not publish or share home address or
telephone numbers
without the express permission
of the individual, even when the home
address is the individual's
place of work.
vi) AGCAS employees will be expected to allow one or more
named
individuals to access their
AGCAS email accounts, computers, files and
mail where necessary. It will be
clearly explained to them who has
access and when it might be
used.
vii) Where photographic images are published, AGCAS will
not name
individuals without the express
permission of the individual.
viii) AGCAS employees will not forward correspondence
(including emails),
documents or files containing
personal data to any third party, unless
required to do so by law, when
seeking legal advice or when taking
legal action.
Any individual who believes that AGCAS is compromising their privacy, safety or well-being in any way should in the first instance contact the AGCAS Communications and Marketing Manager and, if not satisfied by the response, has the right of appeal to the CEO and President, whose decision is final.
It is the responsibility of all AGCAS staff and directors to ensure that its privacy policy is adhered to. The Communications and Marketing Manager will initially coordinate action where it is required, referring areas of concern to the CEO and President.
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